Federal and State laws require employers to report newly hired and rehired employees to a central registry. New hire reporting helps Child Support Services of Colorado do two things: (1) locate parents who owe support, and (2) speed up the payment of support through income withholding. Additionally, in Colorado, new hire data is sent to the Medicaid, Food Stamps, Supplemental Security Income, Cash Assistance, and Unemployment Compensation programs.

How to Report

Many reporting options are available. Report new hires via:

• Mail or fax. Send a Colorado New Hire form or copy of an employee's W-4 for each new or re-hired employee to:

Colorado State Directory of New Hires
P.O. Box 2920
Denver, CO 80201-2920

(303) 297-2595 fax

• Overnight delivery. For overnight delivery, send employee information to:

Colorado State Directory of New Hires
1999 Broadway
Suite 2700
Denver, CO 80202

• Internet. Report new hires online at www.newhire.state.co.us
• Magnetic tape or floppy disk. 

Call the Colorado Directory of New Hires (303) 297-2849 or email IMSDEN.COSTATE-Newhires@lmco.com for more information about these reporting methods.

Whom to Report

You must report all newly hired employees in Colorado. This includes re-hired employees who return to the payroll after 30 calendar days. To determine if someone qualifies as an employee, consult the Colorado Revised Statutes (CRS) 26-13-125 or click on the following link:

http://198.187.128.12/colorado/lpext.dll?f=FifLink&t=document-frame.htm&
l=query&iid=57a94281.1a06b759.0.0&q=%5BGroup%20%2726-13-125%27%5D

What to Report

Employers must report:

• Employee's Name
• Employee's Address
• Employee's Social Security Number
• Employer Name
• Employer Address
• Employer Federal Identification Number (FEIN)

If you are reporting electronically or magnetically, please include:

• Employee Date of Hire
• Employee Date of Birth
• Employer Payroll Address
  (If different from employer address)

When to Report

Employers are required to report within 20 days of the employee's first date of work or end of the pay period. If you report electronically or magnetically, report twice each month, not less than 12 or more than 16 days apart.

Multi-state Reporting

To simplify the process for businesses with employees in more than one state, federal law allows you to report all new hires to a central location. The following steps outline the multi-state reporting process:

1. Choose one state to which you will report;

2. Report electronically; and

3. Submit a letter to the Secretary of Health and Human Services at:

Office of Child Support Enforcement
Multi-state Employer Registration
P.O. Box 509
Randallstown, MD 21133

Include your company's:

• Federal Employer Identification Number (FEIN);
• Company name;
• Address;
• Telephone number;
• State chosen to receive reports;
• List of states where you have employees; and
• Contact person name.

You may also download a multi-state new hire reporting form or report over the Internet at: http://151.196.108.21/ocse/.  If you are a multi-state employer with multiple FEINs, list the numbers and names of the companies on a separate sheet.

Link to Frequently Asked Questions About New Hire Reporting